Divide a QuickBooks Item Among Multiple Categories

How to Manage Nonprofit Invoices in QuickBooks

The treasurer of a nonprofit organization asked how to manage invoices for quarterly dues in QuickBooks when the dues are actually applied to several categories.

Create a QuickBooks item for each category and link each item to the appropriate income account. For example, you may have items for dues, capital improvements, tithes, etc.

If all the categories are linked to the same class (e.g. Unrestricted Funds), it's easiest to create a group of these items in QuickBooks, and use the group item on the invoice.

If each QuickBooks item is linked to a different class, you have to enter each item as an individual line item on the invoice, linking each to the appropriate class.

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