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How to Automate Receiving Payments in QuickBooks QuickTip

Automatically Apply QuickBooks Payments

QuickBooks offers some default settings for receiving payments from customers, and choosing the options that match your preferred methods can save you some keystrokes. The Automatically Apply Payments option tells QuickBooks to apply payments to invoices automatically. If the payment matches the amount of an invoice, it is automatically applied to that invoice. If the payment doesn’t match the invoice amount exactly, then the payment is applied as a partial payment on the oldest invoice.

  1. Choose Edit | Preferences from the QuickBooks menu bar.
  2. Click the Payments icon on the left pane and then click the Company Preferences tab.
  3. The Receive Payments section in the middle of the page has an option to Automatically Apply Payments. Select this check box to turn this option on.
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