How to Display Subaccounts in QuickBooks Transaction Windows QuickTip

Using the QuickBooks Show Lowest Subaccount Only Option

If you have QuickBooks set up to use numbered accounts you can configure a nifty option to display only the subaccount when working in transaction windows. This option is useful because it means that when you see an account number in a drop-down list (in a transaction window) you only see the subaccount—which makes it easier to see precisely which account is receiving the posting. To select this option in QuickBooks:

  1. Choose Edit | Preferences from the QuickBooks menu bar.
  2. Click the Accounting icon on the left pane to open the Accounting preferences, and click the Company Preferences tab.
  3. In the Accounts section select Show Lowest Subaccount Only by clicking the check box.
  4. Click OK to save your settings.
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