Archive for August, 2012

QuickBooks News Update

Friday, August 31st, 2012

New Release for QuickBooks Version 2010

Good news for users of QuickBooks 2010. A new update (R16) that fixes some previous bugs is now available from Intuit. Some of the changes in the R16 version include Help topics and messages updates, an improved conversion process to the QuickBooks Online Edition, changes of a Payroll system form, and a modification of the upgrading process. If you are already a user of QuickBooks 2010, the next time you load the program you should see a message from Intuit asking for permission to update the product. You can also update manually, by using this link and selecting the QuickBooks product that you use:

QuickBooks News Update

Wednesday, August 29th, 2012

August 29, 2012: CPA911 QuickBooks News Update


ZenCash, a cloud-based solution for receivables and collections management, today announced an integration with Intuit QuickBooks(R) and QuickBooks Online(R) and is available on Intuit App Center.


How to Avoid Duplicate Check Numbers in QuickBooks Quicktip

Tuesday, August 28th, 2012

Don’t Use the Same Check Number Twice in QuickBooks

QuickBooks has an option that is enabled by default, to help you make sure you don’t use the same check number twice (unless you’re silly enough to ignore the warning, because QuickBooks only warns, and won’t actually prevent you from using a check number twice). Disabling this option can cause extreme stress when you’re trying to reconcile your bank account, go over your finances with your accountant, or deal with a disputed bill payment. To be sure this feature is correctly enabled:

  1. Choose Edit | Preferences from the QuickBooks menu bar.
  2. Click the Checking icon on the left pane to open the QuickBooks Checking preferences, and click the Company Preferences tab.
  3. Be sure that the Warn About Duplicate Check Numbers checkbox is selected.
  4. Click OK.

How to Enable a Numbered Chart of Accounts in QuickBooks QuickTip

Sunday, August 26th, 2012

Using Account Numbers in QuickBooks

QuickBooks does not assign numbers to accounts as a default in your chart of accounts, and you should switch your QuickBooks configuration options to correct that oversight. A chart of accounts with numbers is easier to design, and easier to work with, and your accountant will love you. Numbered accounts also have account names, of course, but the accounts are arranged by number, not by name. You will appreciate how important account numbers are when you create and customize reports.  To enable QuickBooks to use account numbers,

  1. Choose Edit | Preferences from the QuickBooks menu bar.
  2. Click the Accounting icon on the left pane to open the Accounting preferences, and click the Company Preferences tab.
  3. In the Accounts section, select the Use Account Numbers check box, and click OK to save this setting.

How to Enable Estimates in QuickBooks QuickTip

Friday, August 24th, 2012

Using Estimates in QuickBooks

For certain customers or certain types of jobs, it may be advantageous to create estimates. A QuickBooks estimate looks very much like an invoice, and you fill out the fields in the same manner as you use for invoices. It’s important to understand that creating an estimate doesn’t impact your financial records. An estimate isn’t an invoice, but it can be the basis of an invoice (or multiple invoices if you choose to send invoices as the job progresses). In QuickBooks, when you create your first estimate, a nonposting account named Estimates is created in your chart of accounts. The amount of the estimate is recorded in this QuickBooks account, but nothing will show up on your Profit and Loss statement because an estimate isn’t a sale and will not affect your bottom line. To use estimates you must first enable the preference. To do that:

  1. Choose Edit | Preferences from the QuickBooks menu bar.
  2. Click the Jobs & Estimates icon on the left pane and then click the Company Preferences tab.
  3. In the Do You Create Estimates box, choose Yes.
  4. To have QuickBooks alert you if you attempt to use the same estimate number, click the Warn About Duplicate Estimate Numbers checkbox.
  5. Click OK to save your settings.