How to Avoid Duplicate Check Numbers in QuickBooks Quicktip

Don’t Use the Same Check Number Twice in QuickBooks

QuickBooks has an option that is enabled by default, to help you make sure you don’t use the same check number twice (unless you’re silly enough to ignore the warning, because QuickBooks only warns, and won’t actually prevent you from using a check number twice). Disabling this option can cause extreme stress when you’re trying to reconcile your bank account, go over your finances with your accountant, or deal with a disputed bill payment. To be sure this feature is correctly enabled:

  1. Choose Edit | Preferences from the QuickBooks menu bar.
  2. Click the Checking icon on the left pane to open the QuickBooks Checking preferences, and click the Company Preferences tab.
  3. Be sure that the Warn About Duplicate Check Numbers checkbox is selected.
  4. Click OK.
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