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How to Set Time and Date Displays in QuickBooks QuickTip

Choosing Time and Date Preferences in QuickBooks

Showing years as a two-digit number is the default in QuickBooks; that is, “02” for 2002, “12” for 2012, and so on. If you prefer QuickBooks to display the year with four digits (01/01/2013 instead of 01/01/13) you can tell QuickBooks, and thereafter, if you enter a year using only two digits, QuickBooks will change it to a four-digit year—any two-digit number between 42 and 99 will have “19” added before it, and any two-digit number from 00-41 will have “20” added before it. To make this change in QuickBooks:

  1. Choose Edit | Preferences from the QuickBooks menu bar.
  2. Click the General icon on the left pane and then click the Company Preferences tab.
  3. Select Always Show Years As Four Digits by clicking the check box.

QuickBooks lets you decide how you want your time entries to appear. If you select Decimal, QuickBooks will display time entries as decimal fractions—for example, when you enter 2:30, QuickBooks will change it to show 2.5. If you choose Minutes, then QuickBooks will display entries as hours and minutes—if you enter 2.5, QuickBooks will change it to 2:30. To select which way to display time in QuickBooks:

  1. Choose Edit | Preferences from the QuickBooks menu bar.
  2. Click the General icon on the left pane and then click the Company Preferences tab.
  3. In the Time Format section, select either Decimal or Minutes, and then click OK to save your settings.
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