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Archive for the 'Customers' Category

How to Apply Price Levels in QuickBooks QuickTip

Wednesday, August 1st, 2012

Linking Price Levels to Customers in QuickBooks

After you enable and create price levels in QuickBooks, you can then apply a price level to customers. Remember, once a price level is linked to a customer, sales transactions for that customer reflect the price level automatically. To apply price levels, for each customer:

1.      Choose Customers | Customer Center from the QuickBooks menu bar.

2.      Click the Customers & Jobs tab and double-click the customer’s listing.

3.      Enter a price level in the Price Level field of the Additional Info tab by using the drop down list.

4.      Click OK to save the setting.

How to Set Up Price Levels in QuickBooks QuickTip

Saturday, July 28th, 2012

Creating Price Levels in QuickBooks

QuickBooks offers a great way to apply special pricing to customers and jobs. There are a few steps in QuickBooks that you must take to use this feature. First, you must enable Price Levels. Once Price Levels have been enabled you must then create one or more price levels in QuickBooks. Each price level has two components: a name and a formula. The name can be anything you wish, and the formula is a percentage of the price you entered for the items in your Item list. For example, to give your favorite customers an excellent discount you could name the price level something like “Special” or “StarCustomer.” Then enter a healthy percentage by which to reduce the price of items purchased by this customer. To set up your price levels in QuickBooks:

1.      Choose Lists | Price Level List from the QuickBooks menu bar.

2.      Press CTRL-N to open the New Price Level dialog.

3.      Give the price level a name using the Price Level Name text box.

4.      Specify whether the price level is a decrease or increase against an item price.

5.      Enter the percentage of increase or decrease of the price.

6.      Select a rounding algorithm using the drop-down list and then click OK.

How to Turn on Price Levels in QuickBooks QuickTip

Thursday, July 26th, 2012

Enabling Price Levels in QuickBooks

Price levels are a nifty, easy way to apply special pricing to customers and jobs in QuickBooks. For example, you may want to give your best customers an excellent discount or create a discount price level for customers that are nonprofit organizations. You could also increase your prices for certain customers (perhaps customers who don’t pay in a timely fashion). In QuickBooks there are a few steps that must be taken to use this feature. First, you must enable Price Levels. To do this:

  1. Choose Edit | Preferences from the QuickBooks menu bar.
  2. Click the Sales & Customers icon on the left pane and click the Company Preferences tab.
  3. Select the option labeled Use Price Levels and click OK.

How to Auto-Calculate Payments in QuickBooks QuickTip

Friday, May 25th, 2012

Let QuickBooks Calculate Payments Automatically

Selecting the Automatically Calculate Payments option tells QuickBooks to calculate customer payments automatically, so when you select an invoice you can skip entering the amount of the payment in the Amount field and head directly for the list of invoices. As you select each invoice for payment, QuickBooks calculates the total and places it in the Amount field. If your customers’ checks always match the amount of open invoices, this saves you some data entry. To enable this option:

  1. Choose Edit | Preferences from the QuickBooks menu bar.
  2. Click the Payments icon on the left pane and then click the Company Preferences tab.
  3. Select the Automatically Calculate Payments check box in the Receive Payments Section to turn this option on.

QuickTip for Finance Charges in QuickBooks

Wednesday, May 16th, 2012

Turning on Finance Charges in QuickBooks

QuickBooks gives you an option to impose finance charges on overdue amounts as an incentive to get your customers to pay on time. To use this option in QuickBooks you decide the rate and circumstances under which finance charges are assessed. In the Finance Charge preferences dialog box you must specify an interest rate to charge, a minimum finance charge, the grace period you permit before finance charges are assessed, the posting account, and which date to begin calculating finance charges from. Additionally, you can choose to issue a finance charge on overdue finance charges and to have QuickBooks automatically mark the invoices “To be printed”. To enable and establish finance charges for your customers in QuickBooks you must do the following:

  1. Choose Edit | Preferences from the QuickBooks menu bar.
  2. Click the Finance Charge icon on the left pane and then click the Company Preferences tab.
  3. Fill in the Annual Interest Rate (%) field with the rate you want to charge annually (this means that if you want to charge 1.5% per month, you enter 18% in this field).
  4. Fill in the Grace Period (days) field with the number of days of lateness you permit before finance charges are assessed.
  5. Enter the income account you want to use to post finance charges (usually an income account).
  6. Specify whether to calculate the finance charge from the due date or from the invoice date in the Calculate Charges From field by clicking either the Due Date or Invoice/Billed Date option.
  7. Click OK to save your settings after you have filled out the window.