How to Turn on the Autofill Memo Option in QuickBooks Premier Editions

In QuickBooks Premier editions, the My Preferences tab contains the option Autofill Memo In General Journal Entry. This nifty feature automatically enters the text you put in the Memo field of the first line of JE into every line of the JE. (In QuickBooks Pro, the My Preferences tab for this category has no options.)

To enable the Autofill Memo in General Journal Entry option in QuickBooks (Premier Editions only) choose Edit | Preferences to open the Preferences dialog box. Select the Accounting icon in the left pane and the My Preferences tab in the right pane. Check the Autofill Memo in General Journal Entry option to turn it on.

How to Swap Credits from One QuickBooks Job to Another

QuickBooks Premier-Only Accounting Functions

The QuickBooks Premier editions include features that provide efficiency, power, and added value to your accounting tasks. These features, which are unique to the Premier editions, are the subject of this chapter.

Some of these features are only available in certain Premier editions, and I’ll note those restrictions when I discuss those features.

Journal Entries

Journal entries provide a quick and efficient way to create transactions directly into the general ledger (such as depreciation entries), and to fine tune existing account balances (for job costing, class assignments, or allocation across classes). The Premier editions offer some nifty features that add convenience and power when you're creating journal entries.

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QuickBooks How To – Reconciling with a Beginning Balance of Zero

A reader wrote to say he'd entered the opening balance for his checking account in QuickBooks using a journal entry. When he opened the reconciliation window for the checking account, the screen shows that the beginning balance is $0. He tried changing the date of the journal entry to a month later than the original entry, but the beginning balance on the reconciliation window was still $0. He says that he's finding it impossible to reconcile his bank account.

The beginning balance you see in the QuickBooks reconciliation window shows you the beginning balance from the last reconciliation, not the balance of your bank register. For the first reconciliation, this would have to be zero. Reconcile the first month by selecting all the transactions that cleared for that month. The ending balance (which should match the ending balance on the statement for that month) will be the beginning balance of the next reconciliation, and so on and so on.