Archive for the 'Templates' Category

Adding a Signature Line to QuickBooks Estimates

Tuesday, November 8th, 2011

How to Customize Estimates in QuickBooks

A number of readers asked how to add a signature line to their QuickBooks estimates where customers can sign to indicate approval. The Custom Estimate template can accommodate this; all you have to do is enable it. 

  1. Open the Estimates window in QuickBooks- it shouldn't matter which Estimates template you use (we use the standard Custom Estimates template).
  2. Click the Customize icon at the top of the window and move to the Footer tab.
  3. Select the Signature option in the Print column (you don't need to see the signature line on the screen when you're preparing an estimate). The signature line appears in the preview screen below the Total.
  4. If you wish, change the text from Signature to something more descriptive, such as "I agree (sign and date)".

(You can use the QuickBooks layout designer to move the signature line to the left or center of the form, or to shorten the line-item section of the form to provide more space for the signature.)

QuickBooks Data in ‘Other’ Field Doesn’t Appear on Reports

Thursday, November 3rd, 2011

How to Use Custom QuickBooks Transaction Templates

Many readers write to complain that when they customize a QuickBooks transaction template to use the field named Other for important data, no reports ever show the data.

Although the fields named Other are available when customizing templates, QuickBooks never links to those fields in reports. Therefore, those fields are rather useless. Create your own custom QuickBooks fields instead of using the Other fields supplied in the templates.